Please submit your virtual card request in the following format. Include vendor details and pricing details (estimates are ok): e.g.

Zoom Monthly Subscription $50/month
Uhaul Storage Unit $500/month
Amazon cleaning supplies $80/month
Target Household Supplies $20/month
Total: $650/month

Requirements/Policy:

Collectives must have a minimum of 2 admin members
These are virtual cards. No physical card will be issued, so these cannot be used in-store.
All transactions must comply with normal usage of initiative funds as outlined in our Terms of Fiscal Sponsorship
Virtual cards may not be used for paying/reimbursing people - that should be done on the OC platform. (See Payouts for other ways to spend your collective's funds.)
- Virtual cards are only for expenses - they cannot receive funds.
Receipts must be submitted within 30 days. The card access will be paused until you do submit the receipt.
- The card's Assignee is responsible for collecting and uploading the receipts.

Limitations:

Virtual cards may not be used for paying/reimbursing people or contractors - that should be done on the OC platform.
Virtual cards may not be used for paying LLCs or sole proprietorship businesses more than $599 in a calendar year. For $600 or more in a calendar year, the business must invoice
Virtual cards may not be used for purchasing gift cards. This type of activity would fall under our Cash Assistance Policy.
Virtual cards are intended to be used only by Collective Admins/Team Members. This means that program recipients may not use a virtual card to purchase groceries for themselves.
Virtual cards may not be used to pay rent on behalf of Collectives or program recipients without prior approval from OCF staff, to ensure that all contracts are properly in place.

How it Works:
Funds are spent only as transactions occur. (Setting up a card does not remove any money from your initiative's budget.)

Initiative admins request the card from OCF (Requests should be formatted as described above)
OCF will assign the card (please allow time for processing)
Once assigned, the card assignee will be notified via email. The card's details will appear in the initiative's Settings for admins to use - in accordance with this policy.

After a purchase is made:

The funds will be withdrawn from your initiative
An "Invitation to submit an expense" will be sent to your initiative admins
Admins will be asked to submit your receipt via email. (If the receipt is not submitted within 30 days, the card access will be paused until you do submit the receipt).

If you need to input Cardholder Contact Details:
Name - You can use yours or Open Collective Foundation
Address- You can use ours:

440 N. Barranca Avenue, #3717
Covina, CA 91723

If the transaction requires a shipping address, use your own.

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If, at any point, your collective needs a) to make changes to the usage of the card, or b)a higher budget on your virtual card, please request a limit increase by contacting us at contact@opencollective.foundation with the intended use and the amount increase needed. (Vendor Details & Pricing Details)

To receive an increase, the collective must have a budget on their Open Collective account that exceeds the corresponding amount, and must demonstrate that a higher limit is necessary (again listing vendor + cost).

Chris Winsor

Budget

CW Request April 22